Information for Outgoing Students
BEFORE MOBILITY
Calls for Erasmus+ mobility applications are published on the UoM (University of Montenegro) website and the websites of the faculties at the beginning of each semester.
Collecting Documentation and Submitting the Application
For consultations regarding the application procedure, as well as all necessary information, students can contact the UoM International Relations and Mobility Office, as well as vice-deans for international cooperation/academic coordinators at their home units.
How to Apply
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Fill in the online application form provided in the call.
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Submit the required documentation (as listed in the call) in one PDF file to the Vice-Dean for International Relations before the deadline. All documentation must be submitted in scanned or PDF format.
Required Documentation:
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Transcript of records and its translation into English
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Copy of the latest diploma (if available)
The transcript of records can be obtained from the student services office of the home faculty. It is necessary to submit a scanned copy of the original document as well as a translation into English. The translation does not need to be certified by a court interpreter. Master’s and doctoral students must also provide a copy of the diploma or certificate from their previous studies.
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Certificate of enrollment and its translation into English
The certificate of enrollment proves that you are enrolled in the relevant study program at UoM. It can be obtained from the student services office of the home faculty. In addition to the original document, a translation into English is required. Certification by a court interpreter is not necessary.
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Proof of English language proficiency (minimum B2 level)
For almost all Erasmus+ mobilities, B2 level English knowledge is required, as well as the appropriate certificate proving language proficiency (English or the language of instruction). B2 level English proficiency is a mandatory requirement for application but is not scored. More details on the scoring system can be found in the published decision on criteria.
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CV in Europass format (in English)
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Motivation letter (in English)
Master’s students applying for research/thesis writing must state their thesis topic and relevant research information in the motivation letter.
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Draft Learning Agreement – prepared together with the Vice-Dean for International Relations, listing the courses to be attended at the host university.
The Learning Agreement is a mandatory document when applying for Erasmus+ student mobility. Candidates must inform themselves about available courses at the host university and propose a list to the Vice-Dean for International Relations. The agreement is subject to change, but at the application stage, an initial draft signed by the Vice-Dean is required.
For academic-related questions, students may consult the Vice-Dean for International Relations, the Vice-Dean for Teaching, and members of the Faculty Mobility Committee.
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Documented extracurricular activities (if any): participation in international student conferences, student organizations, professional training, summer schools, volunteering.
Extracurricular activities are also scored. Students who prove, with certificates and confirmations, participation in volunteering, competitions, training, and other activities can increase their chances of nomination.
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Scanned copy of the passport (first page)
Students must check the passport validity period when applying, as it is required for visa purposes in case they are selected.
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Statement on previous participation in mobility programs – specifying current level and year of study, whether the candidate has used Erasmus+ mobility during the current study level, and how many times (Annex 1).
Students who have not previously participated in mobility are given priority. According to the program rules, students may use mobility for up to 12 months per study cycle.
The form can be found in the annex of each call.
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Signed form for students with fewer opportunities (only if the student belongs to one of the vulnerable groups).
The form is included in each call. Clarifications and conditions can be found in the annex of the call. The International Relations and Mobility Office encourages all students who feel they belong to one of the listed groups to apply and seek more information about additional documentation.
⚠️ Required documentation may vary depending on the requirements of the host university.
After Successful Application
The home faculty prepares a ranking list of nominated candidates and submits it to the International Relations and Mobility Office, which forwards the final list of selected candidates to the partner university in the form of a nomination email.
The final decision on acceptance is made by the host university. After the selection at the faculty and university level, the nominated student receives an email from the host university with useful information and a request for additional documentation. The candidate may be required to complete additional application forms or register on the host university’s online platform. It is very important to carefully follow the host university’s instructions when completing these forms.
Once the Learning Agreement is approved by both universities, the nominated student receives a Letter of Acceptance or Invitation Letter. At this point, the application is considered accepted, and the student may proceed with the next steps:
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Scheduling an appointment at the embassy of the host country to obtain a visa (information on required documentation is available from the consular office).
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Signing the Grant Agreement and purchasing health insurance according to the guidelines of the host university and embassy.
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Finding accommodation (applying for a student dorm at the host university or requesting information on housing options for incoming students).
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After obtaining the visa, signing the Learning Agreement, and submitting all required documentation, the student can purchase travel tickets (airplane/bus/train). Tickets and receipts must be kept.
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Before departure, the International Relations and Mobility Office organizes a Pre-Departure Day for all outgoing students – an event where students receive more information and useful advice.
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Students must bring all required documents and originals with them.
From the very first email received, students are strongly advised to resolve all doubts by contacting the International Relations and Mobility Office.
DURING MOBILITY
Upon arrival at the host university, students are required to report to the International Relations Office and schedule a meeting to receive more information and complete administrative procedures.
Attendance at classes and fulfilling academic obligations is mandatory. Otherwise, if a student fails to attend lectures and complete the courses listed in the Learning Agreement, the Grant Agreement obliges them to return part or the entire scholarship amount.
Each mobility has a clearly defined duration, and students are expected to complete the entire period stated in the official documentation. If, for certain reasons, the student must leave the host country early, they are obliged to inform the host university’s International Relations Office.
Students must also fulfill obligations prescribed by the study agreement signed with the University of Montenegro/their home faculty. Therefore, registration for each semester is mandatory, regardless of participation in exchange.
ESN – Erasmus Student Network
Students are encouraged to check whether there is an ESN section in the host city or any other student network that supports incoming students. Since UoM has its own ESN, students are welcome to contact the International Relations Office or ESN members during or after mobility.
AFTER MOBILITY
After completing the mobility, the student receives a Certificate of Attendance and a Transcript of Records, which must be submitted to the Vice-Dean for International Relations together with a written request/email for recognition of grades at the faculty council.
After the recognition process, the Vice-Dean provides a signed recognition form, which is forwarded by the International Relations Office to the host university.
The detailed recognition procedure is described in the annex: Selection and Recognition Fact Sheet.
After the scholarship has been paid and the mobility is completed, the student automatically receives an email from the European Commission with a link to the online report, which must be completed within 30 days. If the student fails to submit this report, the partner university has the right to request the return of the entire scholarship.
LEARNING AGREEMENT
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The Learning Agreement may be changed only with the consent of all signatories.
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Amendments must be in writing and submitted no later than five weeks after the student’s arrival at the host institution.
After completing the mobility, the student is obliged to submit the Transcript of Records from the host institution to the Vice-Dean for International Relations (or the responsible Vice-Dean for International Mobility) within 45 days.